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Keeping the book

Financial Modules

Accounting

General Ledger

The general ledger (GL) is it is the backbone module of the system that is used to track all financial transactions and to integrate accounting sub-modules i.e. Accounts Receivable, Accounts Payable, Assets management, Cash management and Credit Card management and other financial modules i.e. Sales, Inventory, purchasing and Human Resources on a real time basis which enables the finance department generating the important financial reports for better decision making.

It also contains budgeting that is structured in a way that enables different departments entering their financial expectation needs based on last year figures, departments can also enter related figures regardless of last year figures.

Master data are created and updated in this module; these are chart of account, profit/cost centers and sub-ledgers.

Reports that are generated in this module are G/L statement of account, trail balance, balance sheet, profit and loss and budget variance report

Accounts Receivable

Responsible for handling all account postings and records generated as a result of Customer sales activity. Postings are automatically updated in the General Ledger.

This module is integrated with the General Ledger, Sales and Cash Management Modules.

Customer master data is maintained and updated in this module. Also within this module aging of receivables, customer balances list, customer statement are generated.

Accounts Payable

Responsible for handling all account postings and records generated as a result of Vendors purchasing activity. Postings are automatically updated in the General Ledger as well. Vendors’ Payments (direct or scheduled) are also executed from this module.

This module is integrated with General Ledger, inventory and purchasing modules

Vendor/ supplier master data is also maintained and updated in this module. Vendor balances list and vendor statement are also generated from this module.

Cash management

The main purpose of this module is cash management and control; cash box creation, assigning cashier to cash boxes, cashier transactions, cash handover and cash transfer are mapped in this module.

Credit Cards Management

The main purpose of this module is to manage credit card posting, all types, and facilitate reconciliation with statements sent by credit cards companies, the reconciliation can be done automatically or manually.

Fixed Assets

Used for managing company’s Fixed Assets. IntelliMed allows you to categorize assets and to set values for depreciation calculations for each category. This includes Asset master data maintenance, managing assets transfer within organization, depreciation calculation processes.

This module is integrated with general ledger, purchasing modules. Some important reports are asset details and assets register.

Pricing and Costing

The main purpose of this module is set up pricing for items sold by the hospital, both stockable and non stockable, and map the set pricing policies in a very flexible and efficient way, taking into consideration many variable like the Visit Type.

Pricing controller (person who is in charge of doing pricing) can build a particular pricing policy based on root (parent) price list, and it can be done in few steps to configure more complex pricelists.

Pricing simulation can be done for pricing changes prior applying it for usage.

This module contains also a costing system that enables accounting setting up structure of any operation or procedures that help them in setting proper prices.

Inventory

The purpose of this module is material management, stockable and non stockable (services) items. Material/ service master data are maintained in this module with codes, ordering levels and quantities, warehouses and related items.

As for operations; it organizes processes of material requests and related material issuance and returns, replenishing warehouse balances via material transfers and related approvals, stock receiving and related approvals, returns to vendors, material disposal, stock counting and stock balance adjustments. Accounting postings are done automatically.

This module provides a lot of beneficial reports and forms such as warehouse item balance, material movements, consumption and comparison between SRV’s and related PO’s reports.

Purchasing

Purchase Order Processing

This handle the purchasing cycle of stockable, medical and non- medical, items and non stockable items starting from creation of purchase request, purchase order as per Organization authority matrix.

This module provide variety of reports and forms such as comparison fulfillment of PR’s, and outstanding PR’s & PO’s.

Quotation and RFQ’s

This cover the process of creating request for quotation and maintaining related quotations that can be converted into PR or kept in records as a reference indicator and for future bargaining.